Free Georgia Notification Template in PDF

1. What is the purpose of the Georgia Project Notification Form for asbestos renovation, encapsulation, or demolition?

   This form is used to notify the Environmental Protection Division (EPD) in Georgia about projects involving the renovation, encapsulation, or demolition of structures where asbestos is present. It ensures compliance with state and federal regulations aimed at preventing asbestos exposure.

2. When is it necessary to submit the Georgia Project Notification Form?

   The form must be submitted for any project involving the disturbance of asbestos in quantities greater than 10 square feet or 10 linear feet. This includes demolition, renovation/abatement, and encapsulation activities. An Original Initial notification is required for new projects, while revisions must be submitted if changes occur after the initial submission.

3. Are there any fees associated with submitting the form?

   Yes, project types such as asbestos removal and encapsulation require fees based on the amount of friable asbestos material involved. Demolition-only projects or revisions that do not alter the fee amount do not require additional fees. Fee calculations are detailed in Section 6 of the form.

4. Where should the notification form be sent?

   • For projects with fees: EPD Asbestos Fees Lockbox, P.O. Box 101173, Atlanta, Georgia 30392.
   • For projects without fees or for date change revisions: EPD Asbestos Program, 4244 International Parkway, Suite 104, Atlanta, Georgia 30354.

5. What information is required in the Georgia Project Notification Form?

   The form requires detailed information about the project site, type of project, contractors involved, asbestos-containing material (ACM) information, work schedules, ACM amounts and fee calculation, waste transporter and disposal site, as well as methods of demolition or renovation. Blank spaces should be filled with 'N/A' or 'Unknown' if information is not available.

6. What happens if there is a change in the project details after the initial notification?

   A revised notification must be submitted to reflect any changes to the original information. This includes changes in project dates, contractors, asbestos materials involved, or work methods. The revision number should be listed, and the relevant sections updated accordingly.

7. Is an asbestos inspection required before submitting the form?

   Yes, an inspection conducted by an AHERA accredited inspector is required to determine the presence and type of asbestos containing material at the site for compliance with Georgia rules. The inspection results must be included in the notification form.

8. What should be done if the planned project involves an emergency situation?

   For emergency projects, a waiver of the 10 working day notification period may be granted. The situation must be reported to the EPD within 24 hours, accompanied by a letter of explanation and the project notification, including fee payment, must be mailed within 7 days from when the emergency work starts.

When filling out the Georgia Project Notification Form for asbestos renovation, encapsulation, or demolition, it is essential to complete the form accurately and thoroughly to avoid common mistakes. Listed below are nine mistakes often made during this process:

1. Leaving Sections Blank: One of the primary instructions on the form is never to leave any section blank. If there's uncertainty or the section does not apply, writing 'UNKNOWN' or 'N/A' is the correct approach. Not adhering to this instruction is a common slip-up.
2. Incorrect Type of Notice: Selecting the wrong option under the type of notice in Section 1A can lead to processing delays. It's vital to check the correct box, whether it's an 'ORIGINAL - INITIAL' submission or a 'REVISION' of a previously submitted form.
3. Inaccurate Project Type: In Section 1B, the project type needs to be accurately indicated. Misclassifying a project, such as marking 'DEMOLITION ONLY' when it's a 'RENOVATION/ABATEMENT ONLY' project, can cause confusion and result in delays.
4. Insufficient Site Information: Section 2 requires comprehensive site information. A frequent error is providing inadequate details, such as an incomplete address or forgetting to include the nearest major intersection which is critical for locating the project site.
5. Wrong Contractor Information: Sections 3A and 3B ask for abatement and demolition contractor details, respectively. Filling in outdated or incorrect contractor information, including incorrect licensing details, hampers the credibility of the submission.
6. ACM Information Errors: In Section 4, accurately indicating whether asbestos is present and its form (friable or non-friable) is crucial. Often, mistakes occur by marking 'NO' without having a proper inspection or assuming without confirmation.
7. Vague Work Schedules: Section 5 demands exact dates and hours of operation for the project. A common mistake is providing vague or unrealistic work schedules, which could affect the project's approval.
8. Incorrect Fee Calculation: For Sections 6 and 7, accurately calculating and providing the correct fee is necessary. Miscalculating fees or neglecting to include the check number for the fee payment is a frequent oversight.
9. Omitting Waste Transporter and Disposal Site Information: The details of the waste transporter and disposal site information in Section 7 are mandatory. Often, submissions mistakenly omit this part or provide incomplete information.
10. Failure to Attach Required Documents: Whether it's a proof of emergency, ordered demolition documents, or additional pages detailing the project specifics, not attaching the required support documents can result in the notification being incomplete.

It is paramount for individuals completing the Georgia Project Notification Form to review each section carefully, ensure all information provided is accurate, complete, and comply with all the instructions provided in the form's guidelines to avoid these common mistakes.

When dealing with the process of asbestos abatement, renovation, encapsulation, or demolition in Georgia, it is crucial to understand that the Georgia Project Notification Form is often just one component within a larger bundle of required documentation. Alongside this form, a variety of additional forms and documents play pivotal roles in ensuring full compliance with legal and regulatory requirements. Each document serves a distinct purpose, contributing to the robustness of the procedural framework established for these projects. Here, we will briefly describe four other forms and documents that are commonly utilized alongside the Georgia Notification Form.

• Asbestos Inspection Report: This document is generated following an inspection conducted by an AHERA-certified inspector. It details the presence, location, quantity, and condition of asbestos-containing materials (ACM) at a project site. This report is foundational for the planning of asbestos removal, encapsulation, or demolition projects, and is required for compliance with state and federal asbestos rules.
• Notification of Demolition and Renovation (EPA Form 7710-12): While the Georgia Notification Form is state-specific, this federal form, required by the EPA under the National Emission Standards for Hazardous Air Pollutants (NESHAP), must be filed for certain projects. It encompasses information on the project, including the type of operation, quantities of ACMs, and methods of asbestos handling. Its submission is critical for projects that could impact air quality due to asbestos disturbances.
• Waste Shipment Records: Post-abatement or demolition, these documents become indispensable. They provide a comprehensive log of the ACMs removed from the project site, detailing the quantities and the disposal path, including the transporter and the disposal site. This tracking ensures that all hazardous materials are safely and lawfully disposed of in permitted landfills.
• Worker Training and Certification Documents: To comply with both state and federal regulations, individuals involved in asbestos-related activities must undergo specific training programs. These documents prove that workers on a project have received the mandated training and hold valid certifications. They embody the commitment to workplace safety and environmental protection.

This suite of documents and forms ensures that every aspect of an asbestos-related project is conducted transparently, safely, and within the governing legal framework. Together, they offer a comprehensive approach to managing the inherent risks associated with asbestos, safeguarding public health and the environment while complying with regulatory mandates. It is the responsibility of the parties involved in such projects to ensure that all paperwork is duly completed and submitted to the appropriate agencies, maintaining the highest standards of compliance and safety.

• Building Permit Application: Similar to the Georgia Notification Form, a Building Permit Application requires detailed information about the project site, such as the address, size, and structure details. Both forms serve as official notifications for the commencement of construction-related activities and may require details about contractors involved.

• Hazardous Waste Disposal Form: This document, like the Georgia Notification Form, necessitates the disclosure of materials being removed from a site, particularly if those materials are hazardous. Information about the waste transporter and disposal site must be clearly provided, mirroring the section in the Georgia form detailing ACM waste management.

• Occupational Safety and Health Administration (OSHA) Notification: An OSHA notification for activities involving hazardous materials, including asbestos, shares similarities with the Georgia Notification Form by requiring details on the hazardous materials present, the protective measures in place, and schedules for the hazardous activities, ensuring worker safety and regulatory compliance.

• Demolition Permit Application: Similar to sections of the Georgia Notification Form geared towards demolition, this application requires details about the demolition contractor, the structure being demolished, and the methods of demolition, including any special considerations for hazardous materials like asbestos.

• Environmental Impact Assessment (EIA) Notification: This document often includes detailed descriptions of a project's potential impact on the environment, akin to how the Georgia Notification Form includes information on asbestos and its abatement, reflecting an assessment of the environmental implications of renovation or demolition activities.

• Contractor’s License Renewal Form: This form, while primarily focused on the licensing of contractors, shares a similarity with the Georgia Notification Form in that both require detailed information on the contractor's qualifications and certifications, especially relevant for asbestos removal or demolition activities.

• Waste Transporter Registration Form: Like the Georgia Notification Form's section on waste transportation, this form requires information on the transporter, including licensing and vehicle details, to ensure the safe and compliant transport of hazardous materials like asbestos.

When filling out the Georgia Notification form for asbestos renovation, encapsulation, or demolition, it is important to follow the guidelines accurately to ensure compliance with state regulations. Below are key dos and don'ts to assist with the form completion process.

• Do use an attachment to provide additional information for any section when needed to ensure you provide complete details.
• Do insert "UNKNOWN" or "N/A" if information for a certain section is not available or not applicable.
• Do check the appropriate checkbox to indicate the type of notice you are submitting in Section 1A.
• Do provide complete site information in Section 2, including the project name, address, and specifics like the building size and age.
• Do accurately complete the ACM Information Section with details regarding the presence and type of asbestos, ensuring compliance with Georgia Rules.
• Do calculate fees correctly in Section 6 and submit the form with the required fee payment when fees are due.
• Do keep a copy of the form for your records and provide copies to all other involved parties.

• Don't leave any section blank without indicating "UNKNOWN" or "N/A" for sections where you do not have the requested information.
• Don't submit the form without ensuring all information is accurate and complete, as you are responsible for the content provided.
• Don't forget to sign and date the Certification of Information and Acknowledgment section, verifying the accuracy and completeness of the information.
• Don't submit projects where fees are due without attaching the required fee check or money order.
• Don't mail documents with fees to the wrong address; ensure it goes to the EPD Asbestos Fees Lockbox if fees are required, or the EPD office address if not.
• Don't submit "two-sided" photocopies of the form; it should be on single-sided pages only.
• Don't neglect to submit a revised notification, when necessary, especially if the contractor awarded the project changes and ensure the contractor signs the certification.

When it comes to managing regulations around asbestos, especially in Georgia, misconceptions can lead to non-compliance or unnecessary work. Here's a look at some common misunderstandings related to the Georgia Notification form:

• Myth 1: The Georgia Notification Form is Only for Large Projects. It's often thought that only large demolition or renovation projects need to be reported. However, any project involving the disturbance of asbestos-containing materials, regardless of size, requires the submission of the form if it meets specific criteria. This includes smaller projects that might not seem significant but still pose a risk of asbestos exposure.

• Myth 2: Demolition Projects without Asbestos do not Require Notification. A common misconception is that demolition projects where no asbestos is found or assumed present do not require notification. In reality, Georgia regulations mandate that all demolition activities be reported, even if the building is free from asbestos, to ensure environmental and public safety standards are met.

• Myth 3: Only Asbestos Abatement Contractors Need to Submit the Form. Although it might seem like only contractors specializing in asbestos removal need to worry about this form, any contractor overseeing renovation or demolition work that could disturb asbestos-containing materials is responsible for submitting it. This includes general contractors who may not directly handle asbestos.

• Myth 4: No Fees Means No Form Submission Required. Some might assume that if their project doesn't require a fee (such as certain demolition or courtesy notifications), they don't need to submit the form. This is incorrect; the requirement to submit the form is based on the nature of the work, not the fees assessed. Non-fee projects still require notification for regulatory compliance.

• Myth 5: The Form Requires Detailed Asbestos Inspection Results. While the form does ask for information regarding the presence and condition of asbestos, it doesn't require the detailed results of the asbestos inspection to be attached. It requires confirmation that an inspection has taken place (or why it hasn't), ensuring that the appropriate steps to identify asbestos risks have been taken.

• Myth 6: Corrections or Additions to Submitted Forms are Discouraged. There may be a worry that making changes to already submitted notifications could flag a project for closer scrutiny or penalties. On the contrary, updating a notification with correct or additional information is seen as necessary for maintaining compliance and ensuring that regulatory bodies have accurate and current project details.

Understanding the realities behind these misconceptions enables individuals and businesses to navigate the regulatory environment more effectively, ensuring that their projects proceed safely and in compliance with Georgia's asbestos management laws.

• For every section of the Georgia Notification Form, information must be provided in a complete and detailed manner. If specific details are unavailable or not applicable, inserting 'UNKNOWN' or 'N/A' is necessary to avoid leaving any section blank, ensuring compliance and accuracy in documentation for asbestos renovation, encapsulation, or demolition projects.
• It is mandatory to calculate and attach the appropriate fees for projects where they are due, following the guidance provided in Section 6 of the form. These fees are calculated based on the amount and type of Asbestos-Containing Material (ACM) to be abated during the project. The distinction between residential and non-residential projects significantly affects the calculation of these fees, with specific schedules applying to each.
• The form distinguishes between various types of notices and projects, each requiring specific information relevant to the project's nature - from original notifications through to revisions or emergency actions. Clarification on the type of project being conducted is crucial, as this determines the required documentation and procedural steps, whether for renovation/abatement only, demolition, or a combination thereof.
• Advance notification is a requisite, necessitating submission at least 10 working days ahead of the non-emergency project commencement. This stipulation underscores the importance of prior planning and coordination to adhere to regulatory timelines, ensuring all necessary paperwork and fees are processed well ahead of the project start date.
• Section 7 requires in-depth information regarding the waste transporter, disposal site, and building owner, emphasizing the structured approach needed for the handling, transportation, and disposal of ACM. This section underscores the regulatory framework's focus on safety and environmental protection throughout the asbestos abatement and demolition process.